At Samantha Moe & Associates, we help parents and child-focused professionals support kids with big feelings and strong reactions so families can experience more calm, connection, and cooperation. Our work is practical, compassionate, and rooted in science and real-life application.
We are hiring a Marketing Operations VA who is organized, creative, and confident turning existing content into multiple digital formats — including reels, carousels, graphics, short posts, and emails.
This role involves repurposing content, trimming videos, supporting email and landing page updates, and helping maintain smooth, organized marketing systems.
This is a long-term role, best suited for someone with 3–5 years of relevant experience, who enjoys ownership, and thrives in a small, warm, respectful team.
Position Details
Part-time | 20 hours/week | $800/month USD
Remote | Must overlap with Central Time (USA)
📌 What You’ll Do
- Edit and trim short video clips into reels
- Turn short videos, emails, notes, or audio into carousels, graphics, posts, or downloadable resources
- Write captions and short-form copy for parents and professional decision-makers
- Format and update emails, landing pages, and webinar assets
- Support webinar promotion before and after live events
- Use AI and templates to summarize, streamline, and repurpose content
- Maintain digital files, marketing assets, and task boards with accuracy
🎯 Success in This Role Looks Like
You consistently:
1️⃣ Produce clean, on-brand, easy-to-understand content
2️⃣ Repurpose content quickly, accurately, and strategically
3️⃣ Adjust tone effectively for parents and professionals
4️⃣ Keep marketing assets, links, and workflows accurate and organized
5️⃣ Work proactively and complete tasks fully without hand-holding
📊 Performance Tracking
- Monitor and record content and platform performance
- Identify engagement patterns and opportunities
- Share insights and recommendations based on data, not guesses
🧩 Core Pillar: Marketing Operations & Platform Management
We use Kartra as our primary system for email, landing pages, automations, and LMS. If you have experience with Kajabi, Ontraport, ConvertKit, or GoHighLevel, you must demonstrate transferable skills and be ready to learn Kartra quickly.
Your Kartra responsibilities include:
- Uploading coaching session recordings to the member area
- Building email broadcasts and basic automation sequences
- Setting up tags, automations, and troubleshooting simple issues
- Building or updating landing pages and opt-in funnels
- Keeping assets and links current, verified, and documented
🔧 Tools & Systems Used
You should confidently use or be ready to learn:
- Kartra (primary platform)
- Canva
- ChatGPT / AI workflow tools
- CapCut or Descript
- WordPress
- Google Drive / Google Workspace
- Monday.com
- Slack
- Zapier
📈 Visibility & Speaking Support
You will also assist with expanding Samantha’s visibility by:
- Learning and using an AI tool to research speaking and partnership opportunities
- Identifying conferences, webinars, HR wellness initiatives, and podcast invitations
- Preparing organized, reusable RFP and submission templates
- Drafting submissions with accuracy, clarity, and professional tone
- Tracking deadlines and follow-ups in Monday.com
🚫 This Role Is Not For You If…
- You prefer only creative brainstorming (this is execution-heavy)
- You need reminders or slow timelines
- You want short-term or inconsistent work
- You cannot overlap with 9am–2pm Central U.S. time
📌 How to Apply
To be considered, please complete the application here:
