Job Overview
We are seeking a meticulous, self-motivated Finance Administrator to oversee daily financial recordkeeping, invoicing, accounts payable/receivable, and payroll coordination for our engineering consultancy. In this role, you will work directly with executive leadership to streamline financial workflows, track project-based billings, maintain precise accounting ledgers, and perform month-end reconciliations. Your contribution will bring structure and clarity to the financial administration of a growing business.
Schedule: Remote, Part time | 25 hours per week with some weeks requiring full time hours – AWST Business hours
Responsibilities
- Manage day-to-day bookkeeping tasks, general ledger maintenance, and bank reconciliations using Xero
- Process accounts receivable (A/R) and client invoicing accurately
- Handling Payroll
- Oversee accounts payable (A/P), vendor payments, invoices, and expense categorization.
- Prepare monthly, quarterly, and annual financial statements, cash flow reports, and balance sheets for executive review.
- Track project-specific hours and job costing to ensure accurate client billing and margin tracking.
- Assist with payroll processing, tax reporting compliance, and document preparation for tax filings.
Requirements
- 3+ years of proven bookkeeping or general accounting experience, preferably supporting professional services or engineering consultancies.
- High proficiency in Xero and advanced Excel functionality.
- Experience in payroll
- Excellent written and spoken English skills for seamless communication with executive leadership and client representatives.
- Strong attention to detail with zero tolerance for accounting discrepancies or missed schedules.
- Demonstrated ability to handle sensitive financial records with absolute confidentiality and integrity.
- Experience with NDIS
Independent Contractor Perks
- Permanent work from home
- Immediate hiring
