Job Overview
Join a growing company as a Project Administrative Assistant, where you will provide essential day-to-day support to ensure projects and operations run efficiently. In this role, you will manage email communications, coordinate schedules, organize documentation, and keep projects on track by following up on tasks and maintaining accurate records. This is an excellent opportunity for a highly organized, detail-oriented professional who thrives in a fast-paced environment and enjoys supporting teams through exceptional administrative coordination.
Schedule Remote, Full time | Monday – Friday, 9:00 AM – 6:00 PM EST, with 1 hour unpaid break (40 work hours per week)
Responsibilities
- Manage and respond to incoming emails on behalf of the project team to ensure timely communication
- Coordinate and maintain team schedules, appointments, and meetings across different regions
- Prepare, organize, and process paperwork and documentation to support ongoing projects
- Serve as the primary administrative point of contact for the assigned project team
- Track and follow up on outstanding tasks and action items to keep projects on schedule
- Maintain accurate records and filing systems for easy retrieval and compliance
Requirements
- Prior experience in an administrative or virtual assistant role, preferably in property management or commercial services
- Strong written and verbal communication skills
- High level of attention to detail and organizational ability
- Ability to multitask and manage competing priorities in a fast-paced environment
- Proficiency in email management and calendar coordination
- Ability to work independently with minimal supervision
Independent Contractor Perks
- Permanent work from home
- Immediate hiring
- Health Insurance Coverage
