At Vidl Work, we help organizations build intentional workplace cultures through consulting, training, facilitation, coaching and keynotes. Our work sits at the intersection of leadership, human behavior and performance, and the way we operate internally matters just as much as the work we deliver externally. We are growing and adding a part-time Administration and Operations Assistant who will help run the operational engine of the company alongside our Operations Director. This position will take ownership of key administrative details and workflows that keep projects, clients, and internal systems moving forward.
Role Description
Administrative Coordination:
· Manage calendars, scheduling, and logistics across leadership and facilitators
· Coordinate travel and reimbursement processes
· Own registrations, licenses, insurance documentation, and renewals
Business Operations:
· Maintain prospect tracking systems and processes
· Maintain landing pages for lead generation processes
· Assist with monthly email communications
· Prepare training evaluations and compile results
· Support virtual training facilitation
Quality and Process:
· Review materials for accuracy, clarity, and brand consistency
· Identify inefficiencies and recommend workflow improvements
· Implement approved process improvements
Success looks like – You bring structure, you notice details, you anticipate the next steps, and you help leaders focus on their highest value work because administrative tasks are handled.
Qualifications (required)
· Bachelor’s degree or equivalent practical experience
· 2+ years in administration, coordination, or operations
· Comfortable working with systems, templates, and repeatable processes
· Strong organizational skills and deadline management in a remote environment
Proficiency in Microsoft Office and ability to learn new platforms quickly
Helpful (not required):
· Experience working with Kajabi
· Experience working in Canva
· Experience supporting graphic design
· Experience basic website editing
Compensation:
$24–$28/hour depending on experience
Part-time | Remote | Flexible M-F schedule
Purpose and Values:
Our purpose is to preserve and elevate human relationships as the world evolves.
We hire people who align with our values of:
Purpose – We strive to understand why and make decisions based on what matters most.
People – We meet people where they are and build on their experiences and wisdom
Extraordinary Experiences – We aim to exceed expectations
We strongly encourage candidates from varied backgrounds and experiences to apply. Especially those who may not have followed a traditional career path but have developed strong operational skills.
VERY IMPORTANT: Please send a copy of your resume and cover letter to: info@vidlwork.com. Then click on the below link and respond to the screening questions.