The Language Doctors, Inc., a leader in professional language services, is seeking a highly detail-oriented and proactive Vendor Operations Assistant to support our Vendor Coordination function.
This role is ideal for individuals who thrive in structured, process-driven environments and take pride in delivering accurate, reliable, and high-quality work. You will play a key role in maintaining the integrity of vendor data and documentation, ensuring operational efficiency and compliance across systems.
Essential Duties & Responsibilities:
- Conduct regular audits of vendor records to ensure accuracy, completeness, and consistency across systems
- Maintain, update, and organize internal databases, trackers, and centralized information repositories
- Support data migration initiatives, ensuring proper formatting, integrity, and completeness of transferred data
- Review vendor documentation to verify compliance with contractual, legal, and internal requirements
- Assist with background check processes and maintain records in accordance with company policies and confidentiality standards
- Identify data gaps, inconsistencies, and workflow inefficiencies; escalate findings and recommend improvements
- Flag exceptions, anomalies, and non-standard cases for further review and resolution
- Collaborate closely with the Vendor Coordinator to align on priorities, workflows, and operational needs
- Develop a strong understanding of internal SOPs and vendor lifecycle processes to provide accurate and contextual support
Experience & Skills Required:
- Proven ability to perform high-volume, detail-oriented administrative or data management tasks
- Exceptional attention to detail with a strong focus on accuracy and quality control
- Comfort working with repetitive, systematic processes while remaining attentive to exceptions and edge cases
- Ability to handle sensitive and confidential information with discretion and professionalism
- Strong analytical and critical thinking skills, with the ability to identify inconsistencies and process gaps
- Proactive mindset with the ability to anticipate needs and take initiative
- Excellent organizational and time management skills
- Clear and professional written and verbal communication skills
Technical Skills:
- Advanced proficiency in Microsoft Excel (data organization, filtering, formulas, basic analysis)
- Strong working knowledge of the Microsoft Office Suite (Word, Outlook, PowerPoint)
- Experience with SharePoint and document management systems
- Familiarity with file-sharing platforms such as ShareFile
- Proficiency in handling Adobe tools and PDF documentation (editing, reviewing, organizing files)
- Comfortable working across multiple systems and databases simultaneously
